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1. |
Management
of property operations:
- Establish
property and rental policies
- Perform
resident and public relations services
- Collection
rent and other charges at the site
- Pre-qualifying
prospects and leasing vacant apartments or apartments
where notices to vacate have been received
- Vacant
unit preparation
- Complete
resident maintenance requests
- Vendor,
material and supplies management
- Grounds,
building, and equipment maintenance
- Inventory
control
- Property
employee management
- Bad
debt management
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| 2. |
Price investigation, including competitive bidding and
overseeing of asphalt repair, roof repair, repainting
and other normal replacement or repairs costs. |
| 3. |
Property
inspections by Bernard/Allison officers and district managers.
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| 4. |
Maintenance
of required payroll records. |
| 5. |
Payment
of real property tax and mortgage payments, if requested
to do so. |
| 6. |
Payment
of property tax, personal property tax and mortgage payments,
if requested to do so. |
| 7. |
Develop
alternatives, secure bids, and supervise minor construction
and repair work performed by outside contractors.
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| 8. |
Develop
alternatives and negotiate for property insurance, if
requested to do so. |
| 9. |
Accounting:
A.
Assemble monthly owner's reports, which
include:
- Comparative
Income Statement
- Balance
Sheet
- Statement
of Changes in Cash Balances
- General
Ledger
- Check
Register
- Move-In
Renewal Report
- Morning
Report
- Property
Status Report
- Payroll
Register
- Cash
Deposit Recap
- Rent
Roll
- Lease
Expiration Listing
- Aged
Delinquency Report
- Monthly
Analysis of Security Deposit Changes
- Bank
Reconciliations
- Prepare
monthly budget variance analysis and property status
summary.
- Prepare
annual budget with one mid-year update
- Provide
information and assistance for auditors if requested
by owner to do so.
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| |
Assist
lawyer or tax consultant with regard to property tax
appeals up to a maximum of four staff hours per property. |
| 11. |
Asset
management review in the following areas:
- Property
tax bill analysis to develop strategy for lowering
the full cash value.
- Insurance
review of coverage, limits, and deductibles.
- Site
safety analysis including review of claims; implement
Bernard/Allison site safety program to reduce accidents
for residents, prospects, and employees.
- Review
of marketing publications for effectiveness of size,
layout, and message
- Review
of advertising costs for potential savings with Bernard/Allison
contract rates.
- Review
of site contracts for services and material costs
to compare with Bernard/Allison vendor and material
supplier costs purchased through the purchasing power
of 20,000 apartments and condominiums.
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| 12. |
Preparation
of a site status at takeover report which describes
the following:
- General
site condition summary. Immediate action list.
- Physical
inventory of site equipment.
- Analysis
of vacancies and lease expirations.
- Security
deposit report.
- Rent
roll
- Morning
report
- Photos
of site highlighting any existing problems
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13. |
Preparation
of a site marketing plan which includes:
- Pricing
summary and graphs comparing the subject site's rental
rates with the rental rates of the competition in
site's market.
- Rate
adjustment summaries which compare the site's amenity
package with the competition's (i.e. adjusts rental
rates for amenities the site does or does not have
in comparison to the competition).
- Suggestions
for advertising purchases and collateral material
needs.
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14. |
The cost
of training conducted on site or at the Bernard/Allison
corporate office and carried out by Bernard/Allison employees.
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